Navigating Complexity: Why Print Providers Need a Smarter Mailroom?

For professional print service providers, operating a digital mailroom isn’t just about sorting letters — it’s about orchestrating a symphony of documents, data, and deadlines. Professional print service providers face challenges such as:

• Managing diverse input formats: PDFs, emails, XML, EDI, print streams, and more
• Processing high volumes of incoming data from multiple clients
• Ensuring accurate document composition and dynamic formatting
• Automating routing, sorting, and archiving without manual intervention
• Maintaining security, compliance, and postal optimization for sensitive client communications

The Scop Software Suite™ by MPI Tech addresses these challenges, enabling faster, error-free, and cost-effective mailroom operations.

Challenges Solved for Digital Mailroom Service Providers

• Diverse data formats across sources

• High-volume document processing needs

• Complex document composition requirements

• Workflow automation for routing and archiving

• Postal optimization for cost-effective mailing

• Regulatory compliance and data security demands

The Scop Software Suite is engineered to address these challenges, streamlining digital mailroom services for maximum efficiency.

Why Choose MPI Tech for Digital Mailroom Automation?

MPI Tech is more than a software vendor — it is a single-source provider for digital mailroom excellence. The Scop Software Suite combines best-in-class modules for end-to-end automation, providing seamless integration, unmatched scalability, and full control over mailroom operations.

End-to-End Control:

• Multi-channel Capture: Email, hot-folder, FTP, and portal submissions
• Intelligent Classification: Automatic document categorization and indexing
• Data Extraction: Advanced OCR and validation for precise data retrieval
• Custom Workflows: Tailored rules to match specific client requirements

• Postal Optimization: Enhanced routing and delivery strategies for reduced postage costs and faster delivery

• Seamless Integration: ERP, CRM, ECM, and legacy systems
• Security & Compliance: Full adherence to GDPR and other regulations

Business Benefits:

Operational Gains

According to industry sources such as AIIM and Deloitte, organizations implementing intelligent document processing see:

• 70% faster document processing (AIIM, 2023)
• 85% reduction in errors (Deloitte, 2023)
• Real-time, 24/7 access
• Remote-ready document infrastructure

Financial Impact

• 40–60% reduction in processing costs (Deloitte, 2023)
• Reduced storage and print expenses
• Accelerated payment cycles
• Increased throughput with leaner teams

Compliance & Security

• Comprehensive audit trails
• Controlled access permissions
• Automated retention and encryption protocols

Scop Software Suite™: The Complete Digital Mailroom Platform

An integrated, modular platform that supports every stage of the digital mailroom workflow, empowering print service providers to eliminate the need for multiple vendors or disparate systems. One solution. One partner. Complete control over digital mailroom operations.

Why MPI Tech Is the Right Partner for Digital Mailroom Service Providers?

MPI Tech offers decades of experience helping professional print providers in optimizing digital mailroom workflows. The Scop Software Suite reflects deep expertise in document management, postal optimization, compliance, and production efficiency.

Benefits include:

• A modular, future-proof platform
• Proven expertise in document workflows and postal regulations
• Seamless integration with existing IT ecosystems
• Dedicated support from implementation to optimization

Modernizing digital mailroom operations reduces costs, increases efficiency, and ensures exceptional service delivery to clients with reliable mailing on time.

Scop Software Suite Modules:

An integrated, modular platform that supports every stage of the digital mailroom workflow, empowering print service providers to eliminate the need for multiple vendors or disparate systems. One solution. One partner. Complete control over digital mailroom operations.

• ScopIOM™: Advanced document ingestion and workflow orchestration
• ScopFactory™: Document composition, formatting, and output generation
• ScopHybrid™ & ScopSubmit™: Multi-channel mail delivery via post, email, or hybrid methods
• ScopReport™: Document lifecycle reporting and analytics – essential for efficiently billing customers
• ScopTracking: Mailpiece tracking and delivery confirmation

Ready to transform your digital mailroom?