Printing and Providing Documents from an IBM Mainframe

Success Story – Public Organization

Entreprise francaise internationale 1 | mpi tech

Document Processes

The construction industry is an important sector of activity in Quebec, generating more than $40 billion in investment each year. Hundreds of thousands of people and companies are active in the industry and are constantly on the move throughout the province.

Created in 1987, this organization is responsible for the application of the Act respecting labor relations, vocational training, and manpower management. This organization offers many services: social benefits, retirement, insurance, and professional training… These different fields of action inevitably generate large volumes of documents that must be mastered.

The solutions provided by MPI Tech have allowed avoiding the printing of several tons of paper each year by the 1,200 users and have initiated a transformation towards an all-digital approach.

The Challenge

The organization was looking for a solution to optimize its document processes, particularly the routing, conversion, and viewing of its printouts. Many documents were still being printed on Xerox equipment using FreeFlow software. With this printer reaching the end of its life, it was an opportunity to upgrade internal processes and replace these printouts with digitization.

The main objective of the project was therefore to convert most AFP printouts to PDF or PS format, standardize methods, and enable these documents to be viewed via a web interface.

More technically, the solution had to manage the transfer and reception of print files from IBM (Z12) and Windows systems and route these flows either for printing (AFP to PS conversion) or to a document management system (AFP to PDF).

This routing follows a set of business rules developed based on the type of document and the information it contains. The sales teams were contacted by the end customer through a discussion on the company’s website. Despite an obvious match between the needs expressed and the solutions presented, and being a public entity, the organization had to issue a call for tenders, at the end of which MPI Tech was selected.

Key Figures

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1,200 Employees

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2,000,000 Digitized Documents

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3,000,000 Pages Printed Per Year

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40 Billion in Investments

Proposed Solution:

As a result of this RFP the customer selected MPI Tech’s proposal consisting of FastParser™ for conversion, ScopIOM™ and ScopIndex™ for workflow scheduling and data indexing, and ScopMaster+™ for electronic document management and archiving. At the process level, FastParser™ processes prints stored on the mainframe and performs a conversion from IPDS to PDF and PostScript. Once this conversion is complete, the files are handled by ScopIOM™, which acts as the conductor of the orchestra by routing the documents according to specific criteria. This information is extracted from the documents by the ScopIndex™ tool.

Once these rules are applied, the documents are directed to the production printer and/or made available in the ScopMaster+ electronic document management solution. Today, all documents produced by the Commission’s mainframe are now automatically digitized and made available to users for viewing and searching in the ScopMaster+ solution: at the end of the day, several tons of paper are saved each year by the 1,200 users.

More than 3,000,000 paper pages are still produced by the organization with a mainframe output conversion speed of over 5,000 pages per minute thanks to the FastParser solution. Digitized PDF feeds, meanwhile, account for more than 2,000,000 pages per year. The organization begins, thanks to MPI Tech solutions a real technological transition towards digitization.

Discover how our solutions can help you!

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Improve Document Processes

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Adding Value to Documents

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Scheduling Print Steams

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