Business success demands new processes and technologies
Print Sampler opens Vault 101 to streamlined document workflow and secures cost savings
Vault 101 is a highly successful e-commerce company trading via eBay and Amazon providing high quality body jewellery and has gone through rapid growth over the last few years. The rapid growth in order volumes presented a challenge, so they were looking for a way to change the way they processed and printed orders.
Handling various input sources proves a challenge
Each store front produced orders in varying formats leading to labelling paper having to be processed through the printer a number of times.
Multi-step workflow was very time consuming
Templates for 1st, 2nd and international postage had to be printed before being returned to the printer to have order details added. Once printed the item was picked, the label was peeled off and stuck on the envelope ready for delivery into the postal system. With a large number of orders, a mixture of templates and postage sheets the process was not only time consuming but complex and costly.
Powerful document template management and automation
The solution for Vault 101’ was Print Sampler from MPI Tech. Print Sampler not only incorporates a powerful template management solution but additional functionalities to split and index documents on a rules based system.
Intuitive interface ensures ease of use
Using the easy and intuitive interface any employee can use Print Sampler. Vault 101 are now able to print and forget as batches of invoices form various e-commerce sites are sent to Print Sampler and output on a Xerox device.
Automatic file analysis and splitting saves time
The new process consists of splitting the batches of invoices coming from eBay or Amazon into individual invoices. These invoices can range from a single page to several sheets. Print Sampler analyses each invoice dynamically to distinguish the type of document and mailing selected (1st, 2nd, or international) and adds the correct template for eBay and Amazon.
Printing and archiving in one process
In addition to splitting and sorting the invoices, Print Sampler creates a PDF copy of each individual invoice that can be kept for archiving purposes while also being fed into stock management and a CRM solution with relevant metadata. All these features are standard within Print Sampler and require no additional scripting. The setup and configuration can all be carried out via a simple to use GUI enabling Vault 101 to make changes as their business continues to flourish.
Saves time, brings down waste and cuts costs
With the easy to use Print Sampler solution deployed there is no waste, costs are down as only a single printer pass is required and productivity has increased as operations are streamlined.
Design freedom paves the way for future growth
Print Sampler has future proofed Vault 101’s document workflow by enabling templates to be changed quickly by the users (depending on login credentials) and dynamically adding trans promo details for future product line.
A simple tool has huge effects on productivity
As Vault 101 have simplified workflows using Print Sampler productivity has improved and made it much easier to keep up with the increasing order volumes.
The final word from Chris Thomas, Vault 101's Managing Director
“ Print Sampler has simplified our workflow and increased our productivity, it is simple to use and gives us more time to focus on getting our hundreds of orders out every day. All we do is click “print” and Print Sampler does the hard work for us”
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